Browsing all articles tagged with Excel Workbook

How To Save A Microsoft Excel Workbook As A CSV File

An Excel sheet can be saved as different CSV formats. An active sheet can be saved as CSV (comma delimited), DSV (Macintosh), and CSV (MS-DOS) formats. It is necessary to save a file in proper format to use it in another computer environment or computer system. A file also should be saved in perfect format to work with other software. Here necessary instructions are given to save an Excel workbook as a CSV file.

CSV (comma delimited) format saves the file as comma-delimited text. It is done to use the file on another Windows environment. This file format will keep the line breaks, tab characters, other characters in such condition that they can be interpreted correctly. The Excel saves the file in CSV (comma delimited) format and it saves the active sheet only. Another option is CSV (Macintosh). Macintosh operating system is different from the Windows operating system. If anyone wants to use the CSV file in Macintosh computer, then he should save the file in CSV (Macintosh) format. The format will help to keep different characters, tab characters, and line breaks in such condition that they can be interpreted correctly. The active sheet will be saved only. CSV (MS-DOS) is another option. For using in MS Dos the Excel file should be saved in CSV (MS-DOS) format. This format will keep all the characters and line breaks in positions to be interpreted correctly. The active sheet will be saved only.

Usually, there are two types of text file formats. One is delimited text files and another is comma separated values or CSV text files. In the delimited text or txt files, every field of text is separated by the TAB character. In the comma separated values files, every field of text is separated by the comma character. The separator character can be changed, this can be necessary for some export or import operation works. Here, it should be noted that up to 16384 columns and 1048576 rows can be imported or exported.  To know more about the text file formats, you can see the help topics.

To import a CSV file in Excel use the Open command. Click on the Office button and click the Open button, a dialog box will appear. Select text files from the list. Then double click on the text file that you wish to open. Excel will open the CSV file and will display the data. For more flexibility, import text wizard can be used. You can also import text files by connecting to them. For this, click on the cell in which you wish to put the text file. Then go to Data tab, click on From Text in Get External Data. Then locate the file and double click it. To set formatting, refresh, and layout options click on Properties in the dialog box of Import Data. To see the data in the existing worksheet, click existing worksheet; and to see the data in a new worksheet, click new worksheet. Then click OK. Excel will put the data in the specified location.

To export data as a text file, you can convert the worksheet. To do this, use the Save As button or command. After clicking Save As a dialog box will appear. Choose the file format in which you want to save the file. To save in CSV, choose the CSV format. When you will save the file, the current sheet will be saved. To save other sheets, repeat this procedure. Another dialog box can appear to inform you that there may be unsupported features in the worksheet. Click yes to save the worksheet data or to know more about the Excel features you should read the help files. After clicking yes the worksheet will be saved as CSV file.

You can export contacts to your Gmail by CSV files. Make a CSV file where the contacts will be in a table. The table will include name, email address, and home address. You can use more columns to store more information such as initial name, middle name, last name, phone number and so on.  Save the file in CSV (Comma delimited) format; then import it to your Gmail.

How To Export A Worksheet From One Excel Workbook To A Brand New Workbook

All computer users must face some problem while working on Microsoft excel and other workbooks. All Microsoft excel workbook users sometimes get messages that says that their computer does not have enough storage memory. Sometimes, resources are not enough to display completely or users might face the difficulty of performing their task because of the non-availability of resources. Similarly, sometimes there is a problem when Microsoft excel cannot open the document file with available resources. These messages are very rare because not all computers have this much problems in their storage memory. However, users of Microsoft excel 2007 and 2010 are more familiar with these kinds of messages than the users of Microsoft excel workbook 2003. Microsoft company reorganized large portion of Microsoft excel when they launched 2007 version. This helps in the usage of computer memory in an effective manner.

Workbooks are created by using many features and techniques in computer. Workbooks sheets are created by clicking create sheet option particularly from an existing file or existing excel workbook. This newly created workbook is automatically updated and added in the sequenced folder of the workbook. Another important point is that these sheets do not generate their own name. You have to rename or give a proper name to these excel workbook before clicking the saving option. One way to name a workbook is writing workbook, then put a dot and write sheet name. The name can be in 8-bit format and in Unicode format. Mostly Unicode format or encoding for HSSF is usually 8bit per chart. Similarly, the name for XSSF is Unicode.

In order to create a new row in excel sheet, you need to press create row option from an existing excel file. However, keep in mind that all rows with limited cell values must be included in a new sheet. In order to set the row height, call the option of set row height for a row project. The usual height is always given as in twips or 1/20th of a given point. There is also a detailed set row height in points method saved in the excel document. You can read that and make necessary adjustments in your excel and other workbooks. The method for creating new cells is more or less like the same that you use in creating rows. The first step is to call create cell option from an existing excel option. You also need to set cell type as in numeric or string by looking at the texture of the values. This will help in saving documents I your desired formats.

After these initial steps, click import option from the file menu. The import option is available in the import dialogue box. However, you need to choose appropriate version of Microsoft excel workbook that you are importing into Microsoft access and click the OK button. During the process of importing data, Microsoft access creates a duplicate copy of your data or file and it makes you available on time. There is no option in Microsoft excel that allows you to save or create functionality into database with excel data. If you are not familiar with tables in excel sheet, see the option of about tables. Once you are done with creating the excel workbook and setting its format, you can again write it out. You can then pass it to the output stream. However, you need to close this output stream yourself. HSSF will not close it for your computer.

Microsoft excel workbook can be run in any computer with as little as 512 mg of memory. All Microsoft excel versions can be run in all computers with little storage memory. However, in order to export a worksheet from one Excel workbook to a brand new workbook. you might need to purchase excel memory. Some other computer applications like spreadsheets, running applications and spreadsheets with graphics like Microsoft outlook can slow down the functioning of excel document and make it difficult to transfer and export a worksheet from one Excel workbook to a brand new excel workbook. You can always use manuals and other material that gives instructions and explain systematic procedure to export and import Microsoft excel from one document to another.